Updates from October 2016

The Technology Services department is continuing to install new Polycom phones throughout the school division. Every classroom at CHS and MES will receive new phones as part of the renovation process. So, as renovations progress, Technology Services will be installing handsets in classrooms that have never had phones before. Additionally, maintaining the aging phone systems at CMS and LCES has become cost prohibitive, allowing Technology Services to expedite Polycom phone installations. Like CHS and MES, CMS and LCES will receive new Polycom phones in each classroom.

The Governor announced that the Commonwealth has awarded $6 million in School Security Equipment Grants to help ensure the safety of Virginia’s schools. The $6 million grants will pay for video monitoring systems, metal detectors, electronic-access controls, visitor-identification systems, direct communications links between schools and law enforcement agencies, and other security upgrades. Caroline County has been awarded $100,000 for Madison Elementary School and Lewis and Clark Elementary School. This is the third year in a row we have received this grant award. A local match of 25 percent of the state grant award is required.

Updates from April 2016

30 desktop computers and monitors have been ordered and delivered for LCES testing. 54 desktop computers and monitors have been ordered and delivered for MES testing. We will have replaced 180 testing computers across the division in the 2015-2016 school year.

Update on VDOE’s School Security Equipment Program: The Honeywell electronic access system for CHS and MES has been purchased. All the hard work, such as the wiring and network equipment installation, needed for the security camera upgrade has been completed. The cameras we ordered on December 14, 2015 have been out of stock for months and a recent inquiry showed a new ETA of July/Aug 2016. We were given permission by the VDOE Division of Support Services to cancel the December 14 order and place a new order for a different (older) model camera. These cameras have already arrived and we will be nearing completion at CMS and BES soon.

Update on additional E-Rate funds for 2015-2016: The new network equipment was installed afterhours in March and early April. We are working through a punch list and should have completion before the end of April. Network speeds are increasing from 100 Mbps and 1000 Mbps up to 10,000 Mbps and 40,000 Mbps. Increased speeds allow for better WiFi wireless networks in the future and Internet access in the future.

Update on Unspent Reversion Funds: $23,400 of $88,000 have been spent replacing inoperable and dated classroom technology. $0 of $79,531 have been spent on inoperable and dated teacher/admin computers/equipment. $30,022 of $29,597 have been spent on an identified capital improvement need for the FY17 CIP (phones/server/support for CHS/MES). 100% of these funds will be spent before June.

RFP For School Security Equipment

Caroline County Public Schools has issued RFP #01072015 for the purpose of soliciting proposals for school security equipment. Detailed information may be obtained from the Commonwealth’s e-procurement website at http://www.eva.virginia.gov or the division’s website at http://www.ccps.us/ or by calling (804) 633-5088. Proposals will be due no later than January 7, 2015 at 2 p.m.

The RFP document can be downloaded here: RFP-01072015.pdf

RFP document at the Commonwealth’s e-procurement website: https://vendor.epro.cgipdc.com/loginEngine/index.jsp?openDoc=openDoc&DocumentCode=RFP&DepartmentCode=L017&DocumentID=101724&DocumentVersNo=1&Destination=pNAPSolicitation


NOTICE:
RFP #01072015 – Addendum #1 was released January 2, 2015 at 4:00 p.m. It is available for download at the Commonwealth’s e-procurement website and here: RFP-01072015-Addendum-1.pdf

Approval of 2014-2015 School Security Equipment Grant Program Grant Award and Request to Board of Supervisors for Appropriation of Funds

On November 10, 2014, the School Board approved the 2014-2015 School Security Equipment Grant Program Grant Award and Request to Board of Supervisors for Appropriation of Funds.

The Governor awarded $6 million in School Security Equipment Grants to protect students and teachers in 100 school divisions and six regional educational programs. The grants will pay for video monitoring systems, metal detectors, classroom locks, electronic-access controls, visitor-identification systems, direct communications links between schools and law enforcement agencies, and other security upgrades in 373 schools and other buildings. The criteria for making the awards — developed by the Virginia Department of Education and the state Department of Criminal Justice Services — gave priority to schools most in need of modern security equipment, schools with relatively high numbers of offenses, and schools with equipment needs identified by a school security audit. Caroline County has been awarded $81,260 for Bowling Green Elementary and Caroline Middle School to install electronic access control systems. A local match of 25 percent of the state grant award is required. The local match should also be spent by the 3/25/2015 deadline.